INTRODUCTION
The Procurement and Supply Chain Management Directorate of the Ministry of Food and Agriculture is responsible for handling all activities related to procuring Goods, Works, and Services for the Ministry. The Directorate is responsible for the efficient, effective, and economic management of the Government’s non-pay spending using developed systems, designed plans, and programmes, to harmonise the process of procurement and Supply Chain Management in the Ministry, ensure its implementation, monitor and evaluate same for the judicious use of public funds.
MISSION
The Directorate exists to ensure the provision of total procurement and supply chain management services and business advice to the Ministry of Food and Agriculture through coordination, implementation, and monitoring of set standards and guidelines using experts in the Directorate to achieve value for money in accordance with established procurement laws and best practices.
VISION
An efficient and effective management of all non-pay spend and a robust supply chain system of the Directorate in accordance with National and International best practices.
FUNCTIONS AND RESPONSIBILITIES
The unit in September 2023 was changed to a directorate and to streamline and strategize, the activities of the directorate have been categorized into three (3) major units namely:
- The Procurement Unit.
- The Contract Management Unit.
- The Logistics and Warehouse Unit (Stores)
- THE PROCUREMENT UNIT:
It is responsible for managing procurement services and providing technical support on procurement processes in line with the Public Procurement Act, 2003, [Act 663] as amended Act 2016, [Act 914] and relevant policies, regulations (Manual) and guidelines of the Public Procurement Authority for the various MD’s. This unit has the sole responsibility for drafting the Procurement Plan of the Ministry. A procurement plan is a strategic document that outlines the process of acquiring goods, services or works from external sources. It serves as a roadmap for the procurement process.
Key Functions
In line with section 9 of the Public Procurement Regulations, 2022 L.I. 2466, the procurement unit of the Ministry shall be responsible for the following:
- Procurement Services
- Sourcing Strategy Development
- Supplier Management
- Cost Negotiation and Reduction
- Contract Drafting and Review
- Risk Management
- Market Analysis
- Procurement Process Improvement
- CONTRACT MANAGEMENT UNIT:
It is responsible for ensuring that contract agreements are well-defined, executed, and adhered to.
Key Functions
- Contract Management
- Risk Management
- Compliance Management
- Renewal and Termination Management
- Performance Monitoring and Evaluation
- Dispute Resolution
- LOGISTICS AND WAREHOUSE UNIT:
This Unit is responsible for managing the movement, receipt, storage, and distribution of goods.
Key Functions
- Inventory Management
- Order Fulfilment
- Warehousing and Storage
- Receipt of Goods
- Stock taking
- Disposal
- Distribution of goods
- Quality Assurance and Control
- Transportation Management
- Clearing of Goods
CONTACT
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