- The Republic of Ghana through Ministry of Food and Agriculture is planning to implement the RESILIENT RICE REGIONAL VALUE CHAINS IN WEST AFRICA (REWARD) GHANA Project (REWARD). The Bank has agreed to provide financing, implementation support and monitoring for the Project.
- The Project Coordination and Management Unit (PCMU) will implement measures and actions of this Environmental and Social Management Plan[1] (ESMP) so that the Project meets all the requirements of the Bank Environmental and Social Operational Safeguards (OS’) and the National policy and legal requirements of Ghana.
- Where the ESMP refers to specific plans, whether they have already been prepared or are to be developed, the ESMP requires compliance with all mandatory provisions of such plans.
- The table below summarizes the material measures and actions that are required, the basis of the requirement, the timing of the measure or action, and the criteria to be used for determining whether the required measure or action has been successfully achieved. The PCMU is responsible for compliance with all requirements of the ESMP even when implementation of specific measures and actions is conducted by an entity different from the PCMU.
- Implementation of the material measures and actions set out in this ESMP will be monitored and reported to the Bank by The PCMU as required by the ESMP and the conditions of the legal agreement, and the Bank will monitor and assess progress and completion of the measures and actions throughout implementation of the Project.
- As agreed by the Bank and The Ministry of Food and Agriculture, this ESMP may be revised from time to time during Project implementation, to reflect adaptive risk management of project changes and unforeseen circumstances or in response to assessment of project performance conducted under the ESMP itself. In such circumstances, The Ministry of Food and Agriculture and PCMU will propose and agree changes with the Bank and then update the ESMP to reflect such changes.
ESMP mandatorily annexed to the Financing Agreement (FA)
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Material Actions[2] to Manage the Project’s E&S Risks and Impacts |
Basis for Requirement |
Key Performance Indicator |
Indicative Timing/Deadline |
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Periodic E&S implementation report to the Bank |
Bank’s ESP and OS1 |
Reports submitted in time, in good standard |
Two weeks after the due period |
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1 |
Recruitment of E and S specialists as part of the Project implementation unit |
Disclosed ESIA, OS1 |
Appointment letters/Contracts of E&S specialists |
By Project effectiveness |
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2 |
Establishment of the Project Grievance Redress Mechanism (GRM) and disclosure to Public |
OS1, OS10 and National requirements |
Printout of the Grievance Redress Manual, and Notice of disclosure of the Manual and Grievance Redress Committees |
Three months after the official launch of the Project. |
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3 |
Payment of compensation and reinstallation of affected people |
OS10 |
Signed agreement form of compensation |
6months month after Project launch |
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4 |
Incorporation of site-specific E&S measures in the request for proposals |
OS1 & national requirements |
Project Proposals containing E&S measures |
Prior to the release of RFP documents. |
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5 |
Submission of high-risk activity’s Contractor ESMP (C-ESMP) to Bank clearance |
Bank’s ESP and OS1 |
C-ESMP Reports for works |
Prior to the commencement of the works |
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6 |
Establishment of the Contractor’s Grievance Mechanism (GM) and information of workers |
OS1, OS2, OS10 and Bank’s Disclosure and Access to Information Policy |
Documentation of a well distinguished Copies of correspondence of the following: Formation of GRCs to GRC members, Formed GRCs listing the name and contact information of all GRC members at Project site to the PCMU and correspondence of acceptance by GRC members to the contractor and copied to the PCMU |
Prior to the commencement of activities at site |
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7 |
Obtaining nationally required licenses prior commencement of subjected activities (excavations, tree-cutting, working at height, working in confined spaces, etc.) |
OS1, OS2 and national labor laws |
Permits/evidence of payments for permits |
Prior to the commencement of activities at site |
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8 |
Preparation, approval, and disclosure of specific E&S documents during Project implementation, including prior review of Category 1 terms of reference by the Bank |
Bank’s ESP, OS1 and national requirements |
E & S reports to AfDB and MoFA headquarters and notice of disclosure. |
When required |
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9 |
9.1 |
Engagement with concerned stakeholders of each relevant specific E&S activity |
OS1, OS10, Bank’s Disclosure and Access to Information Policy |
Minutes/stakeholder engagement letters/ reports and pictorial evidence of stakeholder engagement |
After the stakeholder Engagement |
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9.2 |
Establishment of Integrated Pest Management (IPM) / Pest Management Plan (PMP) and training of key stakeholders |
OS1, OS3 |
Pest Management Plan Report and Stakeholder training reports and pictures |
After every training |
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10 |
Establishment of Emergency Preparedness and Response mechanism |
OS1 & OS4, national legislation on contingencies et |
Sensitization reports on emergency preparedness |
One month after the Launch of the Project |
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11 |
Appropriate and timely handling of complaints/grievances |
Bank’s ESP and OS1 |
Logging of complaints and resolutions |
After complaints are logged. Immediate follow ups for resolution |
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12 |
Notification to riparian or alert to downstream exposed peoples |
Bank’s ESP and OS1, applicable International Treaty/Convention ratified |
Evidence of notification (report, test messages) |
When required prior to works |
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13 |
Capacity building of key project implementers |
OS1 |
Training Reports and Pictures |
Within first year of project and any other time a training of such nature is conducted |
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14 |
Implementation of ESMS/ESAP[3] |
OS1 and OS9, national requirements |
Implementation Reports and Pictures |
Project duration |
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14.1 |
Approval of any required E&S management procedure |
OS1 and OS9, national requirements |
Approval or No objection from AfDB |
Prior to the commencement of the activity |
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14.2 |
Establishment of the E&S unit |
OS1 and OS9, national requirements |
Appointment letters and signed Contracts |
During or on the Project Launch date |
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14.3 |
Capacity Building of the E&S Unit |
OS1 and OS9, national requirements |
Training Reports, Participation certificates |
Throughout Project duration |
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14.4 |
Processing the Value Chain E&S due diligence |
OS1 and OS9, national requirements |
Progress Reports |
Throughout Project duration |
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15 |
Suspending works in the event of EOHS risk or incident, immediately notify the Bank, and resume works only upon no-objection of the Bank. |
Bank’s ESP |
Suspension letters and report to the AfDB |
Immediately and not later than 72 hours after the occurrence |
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16 |
Prepare the root-cause analysis (RCA) of any fatal EOHS incident and implement the Corrective Action Plan (CAP). |
Bank’s ESP and OS1 |
Investigation and CAP Reports |
Immediately and not later than 72 hours after the occurrence |
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17 |
Disclosure of Project’s E&S reports to the public |
OS1, OS10, Bank’s Disclosure and Access to Information Policy |
Notice of disclosure of E & S tools (website, reports) |
After tools and Reports have been approved |
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